Outdoor Club FinancesHOW CLUB MONEY IS SPENT
Each year in the recent past, each club got money from DASB. This money could be used to promote the club, for printing, banners, and stamps for newsletters and office supplies. It could’t be used for camping trips, tents, etc.
We spent 00-01
Printing 334.56
We spent 01-02
Printing 369.03
In another account we deposit club membership money, payments from people for events, and occasionally money we get for having the most donations, the best decorated table or the most spirited crew at Club Day. Most of our events break even or turn a profit, but a few cost the club more than they bring in.
We always carry a large plus balance in this account; this way we keep enough money to be able to pay for campsites before we take in money from people who sign up for the trip.
Here are the totals of money we spent from that account for one fiscal year (from July 01, 2001 until June 30, 2002), compiled by treasurer Duong Nguyen.
$2651.00 on events
(surfing lessons, campsites, kayak rentals for spring break ocean kayak day trip, kayak
parking, radio license fee, etc)
$3645.81 equipment
(8 REI "Half Dome" 2 person tents with full rain flies, 2 dining canopies, 5 lanterns, club logo jacknives for new members, film, family band radios for carpool and hike communication, field guides, books, 1st Aid kit, trailer keys, 3 large duffel bags to fit our 8 person tents with their liners, batteries, chargers, 6 propane tanks, hose for propane tank, office supplies, 6 camping pads, 2 flashlights, dry bags, stove parts, tape, camping chairs, Tetons maps, club mascot, kayak roof carriers, kayak straps, etc.)
$632.59 food
$31.90 film development
(From July of ’00 until June ’01)
$5509.40 on events (campsites, surf lessons fees, kayak rentals for spring break ocean kayak day trip, launching fees, trailer towing bridge fees, etc.)
$2391.83 on equipment (two 8-person winter-rated Cabela tents, tables, camp chairs, batteries, locks, cables, maps, trailer straps, club logo jackknives for new members, family band radios, etc)
$562.12 food
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Outdoor Club volunteers worked a Flea Market drink stand on October 4, 2003, then voted on how to spend the profits.
The final allocations are:
$160.34 for breakfasts/brunches after early morning kayaking and a boat ride across Jenny Lake for a Cascade Canyon hike, for the first people (about ten) signed up for the Sept. 2004 Grand Tetons trip.
$438.87 for gas for vehicle(s) that can tow the kayak trailer to the Tetons. (The driver(s) must be okayed by Risk Management.)
$265.33 for three more bear resistant food containers for backpacking so people can have one before a trip to plan food packing and so that we won't have to rent as many (if we go on another backpack this year).
$405.24 originally for a packer to bring in the heavy gear/food for a backpack trip, but it turned put to be too much money, then to be held to buy another eight person tent if we need it for the winter 2004 camp, or for more gas money for tow vehicle(s) for the 2004 Tetons trip.
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The following report of fiscal year July 1, 2002 to June 30, 2003 was prepared by treasurer Veronica Moreno.
$1,808.50 on events
campsites, surfing lessons, horseback riding fees, kayak rentals for srping break ocean kayak day trip, parking fees for kayak trailer, and radio liscense fee
$119.85 on misc. camping equipment and promotional material
$293.07 food
$234 on gas to tow kayak trailer
$17.10 on long distance phone calls
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The following report for fiscal year 03-04 (July 01, 2003 until June 30, 2004) was compiled by Vice President Karen Fabrizius.
SPENDING:
$100.80 on printing
$3204.34 on events
(campsites, surfing lessons, kayak rentals for spring break ocean kayak day trip, launching fees, horseback
riding fees, paintball, gas and tolls for the kayak trailer tow vehicle)
$1043.39 for equipment
(3 paint buckets, fabric, 14 books, solar shower, 3 rescue tubes, waterproof roof top luggage
carrier, etc)
$354.22 on food
$10.99 on miscellaneous
(credit card charges from students' payments by credit card)
REVENUE:
$1325.00 in club membership fees
$4196.36 in event participant fees
$1312.93 earned by volunteers working a Flea Market concession - October 2003
$650.00 for awards
(Best Spirited (Fall 03, Winter 04), ICC Perfect Attendance (Winter
04, Spring 04, and 03-04), cell phone drawing)
$341.00 in miscellaneous revenue
(book sales)
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The following report for fiscal year 04-05 (July 01, 2004 until June 30, 2005)was compiled by Vice President Karen Fabrizius.
SPENDING:
$277.73 on printing
$2521.25 on events
(campsites, surfing lessons, kayak rentals for spring break ocean kayak trip, launching fees, horseback
riding fees, paintball fees, gas and tolls for kayak trailer tow vehicles)
$2792.50 for equipment
(camp stoves, lantern, plastic storage bins, mountaineer books, water
purifying pump, hats, gloves, wrench, batteries, trailer box parts,
Yosemite posters for publicity, kayak straps & fittings, whistles, rescue tubes, 8
Thermarest camping pads, sunscreen, 2 trailer storage boxes, 2 water
purifiers, lantern mantles, clamps, keys, lubricant, kayak trailer
straps & cables, water purifying pump, 3 key copies, 2 binoculars,
etc)
$538.06 on food
$2.19 on miscellaneous
(credit card charges from students' payments by credit card)
REVENUE:
$1020.00 in club membership fees
$3327.60 in event participant fees
$703.53 earned by volunteers working a Flea Market concession - September 2004
$487.84 earned by volunteers working a Flea Market concession - October 2004
$650.00 for awards
(Book Drive winner, Club Day Best Decorated, Welcome Week drawing,
Battery Drive (Spring 05), ICC Perfect Attendance (Spring 05, 04-05))
$79.75 in miscellaneous revenue
(book sales)
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